Embassy of Ukraine in the Republic of Singapore

Kyiv 05:36

Authentication of documents

Quite often Singaporean citizens and business persons require that certain documents should be "legalized" or "authenticated" so that they can be used in Ukraine. The procedures to be followed depend on the nature of the documents and are similar to the requirements of all other governments throughout the world.

Authentication by the Consular Section (Legalization)

1. After a document has been authenticated by the Ministry of Foreign Affairs (MFA) of the Republic of Singapore, it may then be submitted to the Consular Section for "authentication/legalization". Prior to the MFA’s “Certify true document” stamp most of the documents are required to be certified by 1) Notary Public and 2) Academy of Law.

When presenting official documents to the Consular Section for legalization:

(a) individuals should provide a document that confirms his or her identity, as well as a declaration addressed to the Consular Section, dated and signed by the individual, which also identifies the document to be legalized by the Consular Section and for what purpose;

(b) legal entities should provide their letterhead signed by an authorized representative of the legal entity stating the intended use of the document.

In case if an individual or legal entity submits a declaration for the legalization of documents through a representative, a power of attorney or other notarized document confirming authority on the representative to act on behalf of the individual or legal entity, whose document is being presented for legalization, must also be submitted.

(c) photocopy of the set of documents for authentication should also be submitted. In doing so, due care must be taken not to remove any staples. Photocopies of multi-page documents must be in exact sequential order as the original, collated and attached to the original document with a clip.

Failure to comply will result in the return of the documents unprocessed.

2. The Consular Section will legalize only those documents which are duly authenticated by relevant Singaporean authorities as outlined above.

3. The fees for legalization shall be checked here: http://singapore.mfa.gov.ua/en/consular-affairs/consular-charges.

Payment shall be made in cash (through cash deposit at the UOB Bank to the Embassy's Acc. No. 351-300-969-9) or in the form of a certified personal cheque, bank cheque made payable to: Embassy of Ukraine in the Republic of Singapore.

Note! Money orders of the Singapore Post are not accepted.

The fee is not refundable after the legalization of documents.

4. Legalization processing time is 7 calendar days.

Urgent processing is available at the double fee. The urgent processing time is 1-3 business days.

At the specific request of a submitter, documents may be legalized on the working day of their receipt by the Consular Section if received before 11.30 a.m. or on the following working day if they are delivered after 1 p.m. (for pre-arranged appointment only).

5. Documents brought in for legalization are accepted within Operating hours of the Consular section, with the exception of Ukrainian and Singaporean public holidays. The legalized documents, if to be picked up in person, may only be released to their owner or his or her designee pursuant to notarized written instructions from the owner.

Consular Section of the Embassy of Ukraine in the Republic of Singapore
Chief: Mr Oleh Hladyshev
Address: Consular Section, Embassy of Ukraine in the Republic of Singapore 50 Raffles Place, # 16-05, Singapore Land Tower, Singapore, 048623. View on map
Phone: (65) 6535 6550
Fax: (65) 6535 2116
Email: consul_sg@mfa.gov.ua

Operating hours of the Consular section (visas, legalization, passports, notary services):

Monday              11:00 - 13:30

Tuesday             11:00 - 13:30

Wednesday       13:00 - 15:30

Thursday           13:00 - 15:30 

Friday                11:00 - 13:30

The Consular Section is closed during all of Ukrainian and some of Singaporean holidays.

In case of disasters, terrorist attacks, riots, injury/death of citizens of Ukraine, in other cases when life or health of Ukrainians is threatened, the consular assistance is also provided off visitors’ hours.

Boundaries of the consular district:

Singapore, Brunei